Chapter 3

Student Admission

school_admin

Overview

This walkthrough admits four students into Class 5, Section A — a plain admission, a sibling pair (to demonstrate the Sibling Discount concession later), and an RTE-eligible student (to demonstrate the RTE Full Waiver concession).

3.1 Creating students

The Students list before any students have been admitted — Figure 3.32. Students — empty, before any admissions.

The blank New Student admission form — Figure 3.33. The New Student form.

The New Student form showing required-field validation errors — Figure 3.34. Negative scenario — required fields left blank.

The New Student form filled in for Arjun Sharma, Class 5A — Figure 3.35. Filled in for Arjun Sharma, Class 5, Section A.

Figure 3.36. Arjun Sharma created — note the auto-created parent login banner.

Figure 3.37. Diya Sharma created — Arjun’s sibling, sharing the same parent phone number (this pairing is what makes the Sibling Discount concession applicable later).

The New Student form filled in for Kabir Ansari with the RTE-eligible flag set — Figure 3.38. Filled in for Kabir Ansari, flagged RTE-eligible.

Figure 3.39. Kabir Ansari created.

Figure 3.40. Priya Nair created — this student is used later (Chapter 5) to demonstrate a mid-year departure and Transfer Certificate.

An error shown when submitting a duplicate admission number — Figure 3.41. Negative scenario — a duplicate admission number is rejected.

Field reference
Field	Required	Description	Example
`Admission No.`	Required	Unique per school; auto-suggested but editable.	—
`First Name / Last Name`	Required	The student’s legal name.	—
`Date of Birth`	Required	Also becomes the auto-created parent login’s default password (in DDMMYYYY format).	—
`Class / Section`	Required	Must be one of the classes/sections configured in Academic Structure (Chapter 1).	—
`Primary Parent Name / Phone`	Required	A parent login is created automatically for the primary contact.	—
`RTE Eligible`	Optional	Flags the student for the RTE Full Waiver concession (Chapter 4).	—

What happens automatically behind every admission

Student record created

The admission form saves the student into the chosen class/section.

Primary contact checked

CampusOS looks for an existing active parent login on that phone number.

Reuse or create

An existing login is reused (no duplicate); otherwise a new one is created.

Temp password = DOB

A brand-new parent login’s password defaults to the student’s DOB (DDMMYYYY).

What happens the instant a new student is saved — see Diya Sharma, Chapter 3.1, for the "reuse" branch.

3.2 Class 5A roster

The Class 5A roster showing all four admitted students — Figure 3.42. All four students now appear on the Class 5A roster.

Validation rules & common errors

Validation rules & common errors
Trigger	Error shown	Resolution
A required field (name, DOB, class, parent contact) is left blank	Field-level "required" message	Fill in every required field.
Admission number re-used from an existing student	This admission number is already in use	Choose a unique admission number, or let the auto-suggested one stand.

A second child on the same phone number does not auto-link

A second sibling admitted with the same parent phone number reuses the existing login rather than creating a duplicate — but does not automatically gain access to that second child's data. Linking a second child to an existing parent login is a separate, manual "Set up login" action performed by the Admin.